Withdrawal/absence from examinations due to illness

Basic information

In withdraw from an examination for which you are registered up to seven days before the examination as per the regulations and without providing reasons. Cancellation of your enrolment requires written notification to the Enrolments and Examination Office or through the electronic course management and examination system (SB-Online).

Notification and certificate

If due to illness you are prevented from taking part in an examination or submitting an assessment by the specified date or you must withdraw from an examination after the start of the examination, you must immediately inform the examination office (3 business days after the particular examination date at the latest) in writing and providing substantiation. 

For assessments with a submission deadline (assignments, project work, final theses, etc.), there is the option of applying for an extension of the due date in addition to withdrawing or being absent.

The following documents must be submitted to the examination office for this purpose: 

  • Form: ‘Absence or withdrawal from examinations / Application for extension of the due date for reasons of illness’
  • A medical certificate

New regulations from January 2018 – Please note!!

Medical certificate

1. Simple certificate of incapacity to work (a ‘yellow slip’):

For the first attempt to take an examination or the first application for an extension of the due date, a ‘simple’ certificate of incapacity to work (a ‘yellow slip’) must be provided.

2. Certificate of inability to take an examination (medical certificate):

For repeat examinations and for the second or more extension of a due date, the Neubrandenburg University of Applied Sciences form ‘Certificate of inability to take an examination’ must be completed by the treating doctor. Certificates that are not submitted on the form but which nevertheless contain all the necessary information to assess the inability to take an examination are still valid.

3. Official medical certificate:

In cases of doubt, particularly for the final attempt to take an examination or for Bachelor’s or Master’s theses, the examination office can, with the agreement of the examination board, request that the candidate submit an official medical certificate for the inability to take an examination.

Please note:

  • A medical certificate can only be accepted if the medical examination has taken place on the day of the examination at the latest. If a student becomes unable to continue taking an examination during the examination itself (written examination, oral examination, etc.), a medical certificate must be obtained immediately after terminating the examination
  • For the case that, during a period covered by a medical certificate, an examination is taken in spite of the certificate, the certificate is no longer valid.
    Example: The certificate applies to the period Monday to Friday of a particular week. There is an examination of Monday, Wednesday and Friday. You do not take the examination on Monday but do take the examination on Wednesday. If you do not want to take part in the written examination on Friday, you must provide a new certificate for this date.
  • Similarly, you are entitled to withdraw for compelling reasons in the case of illness of your child, provided the child lives in your home, another person living in your home is not able to supervise, care for or nurse the child, and the child is not yet 12 years of age.

Deadlines

  • The notification and medical certificate must be submitted to the examination office immediately, that is, without culpable delay, by the 3rd business day at the latest after the particular examination date.
  • The application for an extension of the due date and the medical certificate must also be submitted promptly and in all cases always before the due date has passed.
  • The received stamp of the University (not the date stamp) is valid in this case. Saturdays, Sundays and public holidays are not included. Documents that are not received in time can only be accepted in exceptional cases. The reasons for a delay in the submission must be stated by you and substantiated, that is, you must satisfactorily demonstrate that it was not possible for you to submit the notification and the medical evidence by the deadline.
    Example: Hospitalisation as a result of an accident.
  • A subsequent appeal to reasons for withdrawal or absence that were known to you at the time of the examination is excluded. Withdrawal from an examination is also excluded if the examination result has been published unless it was not possible for you to provide the information and substantiate your case for reasons beyond your control.
  • You also have a duty to cooperate when determining the inability to take an examination. If you do not provide the required evidence or do not provide it in time, this will be to your disadvantage; the assessment is then graded as ‘unsatisfactory’ (5.0).

Legal consequences

If the notification and the medical certificate meet the requirements and are submitted in time, the examination attempt concerned is considered to be not taken and you are eligible for a new examination attempt in the next possible examination date, generally in the examination period of the following semester. The extension of the due date is determined by the length of the inability to take the examination.

If the notification or the application and the evidence (e.g. medical certificate) are not submitted or are submitted late and are not accepted, the assessment concerned is graded as ‘unsatisfactory’ 5.0.

Communication in both cases is in writing through the examination office.

Download

Absence or withdrawal from examinations / Application for extension of the due date for reasons of illness

Certificate of inability to take an examination – medical certificate
To submit to the examination office of the Neubrandenburg University of Applied Sciences
(only for repeat examinations or a further extension of the due date)

Information for students – instructions
Procedure for withdrawal/absence from assessments or for the extension of a due date in case of illness as per Section 11 RPO